Sr. Administrative Assistant
Sr. Administrative Assistant
Work Mode:
Onsite
Location:
Onsite at Kohler, WI
Opportunity
Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion.
Specific Responsibilities
Communications
- Coordinates cross functional presentation and announcement development in support of the General manager this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information.
- Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary.
Scheduling
- Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items.
- Maintain the corporate calendar, updating key occurrences for the company and functional areas.
- Initiate and organize travel arrangements for the General Manager and other leadership team members.
Engagement
- Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees.
- Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand.
- Support employee onboarding including desk setup and ensuring tech setup.
Financial Support
- Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses.
IT
- Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts.
- Facilities
- Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc.
- Maintain printer, supply, kitchenette, conference rooms.
- Act as second security contact.
Special Projects
- Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include:
Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management
Skills/Requirements
- The successful candidate for this role will have 3
years of experience in an executive administrator or similar role. - An associate degree is preferred, with a focus in Business Administration or related discipline.
- Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize.
- Must have strong communication skills, including proven skills in designing presentations.
- This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
- Experience with Salesforce preferred.
- The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety.
- The right person for this position will be discreet, polished, and place a high value on positive customer service interactions.
- Passion forinterior design preferred.
The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidates experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.
Why Work at Kohler Co.?
Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates development to make that happen. So, we offer ongoing investment in each individuals personal development and the opportunity to collaborate with others across functions and roles at Kohler.
In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!
Important update for candidates applying to roles within Kohler Energy, including Power Systems, Engines,Home Energy, Kohler Uninterruptible Power, Clarke Energy, Curtis Instruments, and Heila Technologies.
On November 6, Kohler Co. announced the strategic decision to establish Kohler Energy as a separate, independentbusiness with Platinum Equity as the majority investment partner. Kohler will continue to stay invested in the Energybusiness following the closing and remains committed to supporting the acceleration of long-term growth strategies for bothorganizations. Talent and operational transition plans are underway, and Kohler Co. and Platinum Equity expect theagreement to close in the first half of 2024.Thank you for your interest in joining our growing team as we embark on thenext phase of growth!
About Us
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.
It is Kohlers policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.
We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement .
Required
Preferred
Job Industries
- Other
Estimated Salary: $20 to $28 per hour based on qualifications.
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